AI tool evaluation, governance and training from a single source
AI tools such as ChatGPT, Microsoft Copilot, Claude and similar systems are already in widespread use across many organisations. However, all too often there are no guidelines in place for using such tools, data protection remains vague – if it is addressed at all – and staff are neither made aware of the risks nor trained in the responsible use of AI. The use of AI tools remains informal and outside defined processes (Shadow AI). Without clear regulations and approvals, this gives rise to significant risks: for example, regarding security and data protection, liability and reputation.
Goodbye Shadow AI – hello comprehensive solution
The responsible use of AI tools begins with their evaluation. We support you in this through our modular ‘Responsible Use of AI’ programme, ranging from the needs-based and risk-based assessment of suitable AI tools, through the establishment of practical governance, to training your staff in the responsible use of AI.
Our offering combines all aspects of a holistic and practical solution. It helps organisations to implement the legal, organisational and technical requirements for working with AI in a structured manner and is tailored to the specific circumstances of businesses as well as government bodies and public institutions.
Step by step towards the responsible use of AI tools
A structured approach is essential to ensure you stay on the right track towards the responsible use of AI tools. We have therefore divided our offering into modules with clear objectives (services). The modules can be booked individually, allowing us to support organisations precisely where action is needed. However, the modules have the greatest holistic impact when taken as a complete package.
Regardless of the module chosen, we start with an assessment of the current situation, speak to key individuals, survey current AI usage and identify areas of risk.
Module 1 – AI tool evaluation
A basis for decision-making for organisational management
- Comparison of relevant AI providers (such as OpenAI, Microsoft, Anthropic)
- Analysis of business subscriptions and licences
- Review of data processing, storage locations and subcontractor structures
- Data Processing Agreement (DPA) – Classification and recommendation
- Legal classification under the Swiss Data Protection Act (FADP) and EU law
- Risk analysis: data protection, liability, reputational risk
- Recommendation: Approval, restricted use under defined conditions, or selection of a suitable alternative solution or another provider.
Module 2 – AI guidelines
Usage guidelines, roles, checklist
- Establishment of organisational guidelines for the responsible use of AI
- Creation or adaptation of a bespoke AI usage policy
- Definition of roles, responsibilities and escalation processes
- Data classification and permissible use of AI tools
- Establishment of approval and control mechanisms for AI use
- Checklist for evaluating AI providers and solutions
- Optional: Creation of AI governance guidelines and an AI inventory, including risk assessment in accordance with Swiss law or the EU AI Act (german)
Module 3 – Training and awareness-raising for your staff
Practical training including documentation
- Competent and responsible use of AI in everyday work
- How large language models (LLMs) work and their limitations
- Data protection and information security in AI applications
- Professional prompting (prompting like a pro)
- Handling sensitive data and confidential information
- Specific examples of application from the organisation’s day-to-day work
- Raising awareness of shadow AI risks
- Optional: Follow-up Q&A session, e-learning modules on AI and deepfake awareness
With the modules in the ‘Responsible Use of AI’ programme, you lay the foundations for the risk-based deployment of AI tools.
You can find out which module best suits your organisation’s specific situation during a no-obligation consultation with us.
Your added value
- A sound basis for decision-making for leadership and management
- Reduction of risks in the areas of data protection, information security and liability through clear organisational and technical frameworks
- AI expertise and risk awareness in day-to-day operations thanks to trained and informed staff
- Control and transparency thanks to clear guidelines (bye bye Shadow AI)
- Reputation protection through the responsible handling of sensitive customer data
- A sustainable governance framework that grows with the company
Get ready for the responsible use of AI tools! With us. Now.